Privacy Policy
Last Updated: July 2, 2025
1. Introduction
Welcome to Jobaify.io ("Jobaify", "we", "us", or "our"). We are dedicated to respecting and protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and protect your personal data when you interact with our AI-powered recruitment platform, including our website, mobile applications, and any associated services (collectively, the "Services").
By using our Services, you consent to the practices outlined in this Privacy Policy. If you do not agree with our policies, please do not use our Services.
This Privacy Policy applies to:
Employers (companies seeking talent)
Candidates (individuals seeking employment)
Visitors browsing our website
We comply with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), and other applicable data protection laws.
2. Data Collection
We collect various types of information to provide and improve our Services. The information we collect depends on how you interact with our platform.
2.1 Information You Provide to Us
Account Information:Name, email address, password, role (Candidate or Employer)
Candidate Profile Data: Resume, work experience, education, skills, certifications, interview recordings, and AI evaluation results
Employer Data: Company details, job postings, hiring criteria
Interview Data: When using our AI interview features, we collect your responses, including text, audio (if applicable), and performance metrics.
Communications: Feedback, inquiries, messages sent through our platform
Payment Information: Billing address, transaction data (processed via PCI-DSS-compliant third-party processors)
2.2 Information We Collect Automatically
Device Information: IP address, OS, browser type, user agent
Usage Data: Pages visited, features used, session times, referral sources
Cookies & Tracking: Behavioral data through cookies (see Section 6)
Location Information: Approximate (via IP); precise (with consent)
2.3 Information From Third Parties
Social Media: If you connect your social media accounts (such as LinkedIn), we may collect information from these platforms in accordance with your privacy settings.
Data from Third Parties: We may receive information from business partners, such as applicant tracking systems (ATS) that integrate with our platform.
Social Media Integrations: Information from platforms like LinkedIn, with your authorization
Partners & ATS: Data from recruitment or CRM tools integrated with our platform
Public Sources:Open profiles (e.g. GitHub, company pages)
3. How We Use Your Information
We process personal data only when legally allowed, such as:
Service Delivery
Create and manage user accounts
Match Candidates with Employers
Conduct AI-based interviews and assessments
Generate feedback and technical reports
Service Improvement
Analyze usage trends to improve UX
Train machine learning models (with anonymization)
Developing new features and services
Monitor and troubleshoot performance or bugs
Communication
Sending service-related notifications
Respond to support inquiries
Send promotional or research emails (with opt-in consent)
Conducting surveys and research
Legal & Security Compliance
Detect and prevent fraud, abuse, or misuse
Enforce Terms of Service
Respond to lawful government requests
Complying with legal obligations
3.1 Legal Bases for Processing (EU/UK Users)
For users in the European Union and United Kingdom, we process your personal information based on the following legal grounds:
Consent: Where you provide clear permission (e.g. marketing, cookies)
Contract: To perform our agreement (e.g. interviews, reports)
Legal Obligation: Where required by law (e.g. taxation, audits)
Legitimate Interests: For business needs not overridden by your rights (e.g. improving Services)
4. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security practices include:
Encryption
All data transmitted to and from our platform is encrypted using industry-standard TLS/SSL protocols. Sensitive data at rest is also encrypted using AES-256 encryption.
Access Controls
We implement strict access controls and authentication mechanisms to ensure that only authorized personnel can access your data, and only for legitimate business purposes.
Monitoring
We continuously monitor our systems for suspicious activities and potential security breaches, with automated alerts and response procedures in place.
Regular Audits
We conduct regular security audits and vulnerability assessments, including penetration testing by independent security experts.
While we implement robust security measures, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.
4.1 Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods include:
Candidate records: Up to 2 years from last activity, unless extended by request or consent.
Interview recordings and transcripts: Up to 1 year unless explicitly extended.
Expert and admin data: As long as the account is active, plus 6 months.
Ongoing or potential disputes or legal claims
Guidelines from regulatory authorities
When personal information is no longer needed, we securely delete or anonymize it.
You may request deletion at any time (see Section 5).
5. Your Rights & Choices
Depending on your location, you may have certain rights regarding your personal information. These may include:
Right to Access
You can request a copy of your personal information that we hold.
Right to Rectification
You can request correction of inaccurate or incomplete information.
Right to Erasure
You can request deletion of your personal information in certain circumstances.
Right to Restriction
You can request that we limit how we use your personal information.
Right to Data Portability
You can request a copy of your data in a structured, machine-readable format.
Right to Object
You can object to our processing of your personal information in certain cases.
5.1 How to Exercise Your Rights
You can exercise your rights by:
Using the privacy settings in your account dashboard
Legal obligations to retain data for certain periods
Emailing our Privacy Team at jahangeer.arain@jobaify.io
Contacting our Data Protection Officer using the contact information provided at the end of this policy
We will respond to your request within 30 days. We may need to verify your identity before processing your request. In some cases, we may deny your request if permitted by law, and we will explain our decision.
5.2 Additional Choices
Communications Preferences: You can manage your email preferences or unsubscribe from marketing communications by clicking the "unsubscribe" link in our emails or adjusting your notification settings in your account.
Account and Profile Deletion : You can request to delete your account through your account settings or by contacting our support team.
Legitimate Interests: Processing necessary for our legitimate interests, provided they are not overridden by your rights and interests.
7. Third-Party Sharing
We may share your information with third parties in the following circumstances:
Service Providers: We share information with trusted third-party service providers who perform services on our behalf, such as hosting, data analysis, payment processing, customer service, and marketing assistance. These providers are contractually obligated to protect your information and can only use it for the specific services they provide to us.
Employers and Candidates: If you are a Candidate, we share your profile information, resume, and interview results with Employers you apply to or match with. If you are an Employer, we share your job postings and company information with Candidates who apply or match with your positions.
Business Partners: We may share information with our business partners, such as applicant tracking systems and other HR technology providers, to facilitate integrations and provide a seamless experience.
Legal Requirements: We may disclose your information if required by law, regulation, legal process, or governmental request, or to protect our rights, property, or safety, or that of our users or others.
Business Transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or other similar event, your information may be transferred as part of our business assets.
With Consent: We may share your information with other third parties when you have consented to such sharing.
7.1 Third-Party Services and Links
Our Services may contain links to third-party websites, applications, or services. We are not responsible for the privacy practices or content of these third parties. We encourage you to review the privacy policies of any third-party services you access through our platform.
When you leave our website or use third-party integrations, your interactions are governed by the third party's privacy policy, not ours.
We do not sell your data to third parties.
8. Regulatory Compliance
We are committed to complying with applicable data protection laws and regulations, including:
GDPR Compliance
For users in the European Union and European Economic Area, we comply with the General Data Protection Regulation (GDPR).
Lawful basis for processing
Data subject rights
Data protection by design
Data breach notification
CCPA/CPRA Compliance
For California residents, we comply with the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).
Right to know
Right to delete
Right to opt-out of sale
Non-discrimination
8.1 International Data Transfers
We may transfer your personal information to countries other than the one in which you reside. When we transfer personal information across borders, we take appropriate safeguards to protect your information and comply with applicable laws.
These safeguards may include:
Standard Contractual Clauses approved by the European Commission
Binding Corporate Rules for transfers within our corporate group
Derogations such as consent, contract fulfillment, or important reasons of public interest
8.2 Children's Privacy
Our Services are not directed to children under the age of 16, and we do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately, and we will take steps to delete such information.
9. Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. We will notify you of any material changes by:
Posting the updated policy on our website with a new "Last Updated" date
Sending an email to the address associated with your account
Displaying a notice on our platform before the changes take effect
We encourage you to review our Privacy Policy periodically. Your continued use of our Services after any changes to this Privacy Policy constitutes your acceptance of the updated policy.
10. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:
Company: Jobaify B.V
Address: 123 AI Innovation Center, Suite 500, San Francisco, CA 94105, USA
Email: privacy@jobaify.io
Phone: +1 (800) 555-0123
Data Protection Officer: jahangeer.arain@jobaify.io
For EU/UK residents: If you believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection authority.
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